Minutes of Parish Council 22 November 2023

THOSE ATTENDING:

Cllr K Burn

Cllr G Huntley

Cllr A Iley

Cllr J Rowell

Cllr Vaughan (Chair)

IN ATTENDANCE:

Mrs A Brindley, Parish Clerk/Responsible Finance Officer, Mr D L Nicholson Deputy Parish Clerk, and Mr D Iley Admin/Finance Office.

AGENDA PART 1

C048/23      1.         APOLOGIES FOR ABSENCE.

Cllr L Watson and Cllr J Foster (family commitment), Cllr A Hart (work commitment) and Cllr H Allsopp (leave). The meeting accepted these as proper reasons for non-attendance.

C049/23      2.         DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER REGISTERABLE INTEREST(s)

No declarations

C050/23      3.         PUBLIC QUESTIONS.

No questions had been received

C051/23      4.         PLANNING MATTERS FOR CONSIDERATION.

The Parish Clerk reported that there were no planning matters requiring consideration by the Parish Council.

C052/23      5.         TO RECEIVE AND ADOPT THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 13 NOVEMBER 2023 .

The meeting agreed the minutes represented a true record of the meeting, authorizing they be signed as such and placed in the public domain.

C053/23      6.         MATTERS ARISING.

No matters arising.

C054/23      7.         TO RECEIVE AND NOTE THE MINUTES OF THE COMMUNITY DEVELOPMENT AND ENVIRONMENT COMMITTEE HELD ON 6TH SEPTEMBER 2023

 Members received and noted the minutes.

C055/23      8.         TO RECEIVE AND NOTE THE MINUTES OF THE ALLOTMENT COMMITTEE  HELD ON 20 SEPTEMBER 2023

 Members received and noted the minutes.

C056/23      9.         TO RECEIVE AND NOTE THE MINUTES OF THE STAFFING AND POLICY COMMITTEE HELD ON 25 OCTOBER 2023

Members received and noted the minutes to include the attendance of Cllr K Burn

C057/23     10.       TO RECEIVE AND NOTE THE MINUTES OF THE COMMUNITY DEVELOPMENT AND ENVIRONMENT COMMITTEE HELD ON 1 NOVEMBER 2023

 Members received and noted the minutes.

C058/23     11.       CONSIDERATION OF INTERNAL CONTROLS

                                    Members reviewed and approved the internal controls report.

C059/23     12.       STANDING ORDERS ANNUAL REVIEW

                                    Members reviewed and approved standing orders.

C060/23     13.       FINANCIAL REGULATIONS ANNUAL REVIEW

                                  Members reviewed and approved financial regulations, acknowledging that credit card payments will require a written procedure note.  Amendment made to 5.9 to omit ‘or has a credit card.’

C061/23      14.         PARISH CLERKS REPORT.

  1. Finance Report. Members received a report from the FO on expenditure made and income received since the last meeting of the Parish Council. An explanation was given for the credit note and an incorrect description against one of the items. This information will be placed on the Parish Council website.
  2. Financial Performance to the end of the financial quarter. There was nothing to bring to the urgent attention of members, it was agreed to refer this item to the Finance Committee for detailed consideration.
  3. Health and Safety report. Members received the quarterly report for consideration, a copy of which is attached to these minutes. The Parish Clerk reported on:
    1. The Parish Council as an employer.
    2. The following equipment/premises
    3. Play Equipment
    4. Bus shelters (not for the ground it stands on)
    5. Allotments (Site at Bomarsund)
    6. Parish Office
  1. Neighbourhood Plan. The Parish Clerk reported that a  Neighbourhood Pan presentation by Jo-Anne Garrick advising residents of the progress of the plan took place at the Residents Forum on the 16th November.  Land at Earth Balance was discussed.  The meeting received confirmation that private land can be protected however this would not give public rights to access to it.
  2. Cycleways. The Parish Council has received an update from NCC regarding the feasibility study.  The report is awaiting cost verification from NCC engineers and should be available at the beginning of December.
  3. Budget Preparation 2024/25. Councillors approved the timetable in the meeting schedule for the consideration of the budget and setting of the precept for 2024/25

Agenda – Part 2.  Members can resolve that in consideration of Standing Order 3 and  because of their special and confidential nature, items may require  consideration after the exclusion of press and public.

No matters required consideration in Agenda Part 2

 There being no further business the meeting closed at 19.30

 

 

Chairman                                                                             Date