MINUTES OF THE CHOPPINGTON PARISH COUNCIL MEETING HELD ON WEDNESDAY 5 DECEMBER 2018 IN STAKEFORD AND BOMARSUND SPORTS AND SOCIAL WELFARE CENTRE
THOSE ATTENDING:
Cllr H Allsopp Cllr E A Barrell Cllr J Foster Cllr K Grimes Cllr G Huntley Cllr Alley
Cllr J Rowell
Cllr P S Vaughan
IN ATTENDANCE:
Mr D L Nicholson JP, Parish Clerk/Responsible Finance Officer and Ms A Brindley, Deputy Parish Clerk.
AGENDA PART 1
C040/18
C041/18
C042/18
C043/18
C044/18
C045/18
C046/18
APOLOGIES FOR ABSENCE
Apologies for absence were received from Cllr L Watson (prior engagement). The meeting accepted that this was a proper reason for absence.
DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER REGISTERABLE INTEREST(s)
None received.
PUBLIC QUESTIONS.
None received.
PLANNING MATTERS FOR CONSIDERATION.
The Chairman of the Planning Committee reported that there were no matters to refer to council.
TO RECEIVE AND ADOPT THE MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 16 OCTOBER 2018.
The meeting received the minutes agreeing they are a true record of proceedings and authorising the Chairman to sign as such.
MATTERS ARISING.
There were no matters arising.
TO RECEIVE AND NOTE THE MINUTES OF THE FINANCE COMMITTEE HELD ON 17 OCTOBER 2018.
C047/18
C048/18
C049/18
C050/18
The minutes were received with Members agreeing that they could be placed in the public domain.
TO RECEIVE AND NOTE THE MINUTES OF THE STAFFING AND POLICY DEVELOPMENT COMMITTEE HELD ON
24 OCTOBER 2018.
The minutes were received with Members agreeing that they could be placed in the public domain.
TO RECEIVE AND NOTE THE MINUTES OF THE COMMUNITY DEVELOPMENT AND ENVIRONMENT COMMITTEE HELD ON 14 NOVEMBER 2018.
The minutes were received with Members agreeing that they could be placed in the public domain.
TO RECEIVE AND NOTE THE MINUTES OF THE ALLOTMENT COMMITTEE HELD ON 20 NOVEMBER 2018.
The minutes were received with Members agreeing that they could be placed in the public domain.
PARISH CLERKS REPORT.
Finance Report
Members received a report from the PC/RFO on the expenditure made and income received since the last meeting of the Parish Council. The meeting agreed to place this information on the Parish Council website.
Financial Performance to the end of the financial quarter.
Members agreed that this report will be considered as part of the budget process.
Contractual obligation.
The Parish Clerk/Responsible Finance Officer advised members that he has been invited to undertake delegated responsibilities by a NHS Trust. This work will not impact on his duties as the authority’s Proper Officer. As required by his contract of employment the Parish Clerk asked the Parish Council to support this appointment.
RESOLVED: Members supported this appointment.
Training Plan 2019/20.
The Parish Clerk presented a suggested framework to govern members training during the next council year. The framework suggested that training be sourced through the main local government providers (NALC, NAC, SLCC and the Durham and Cleveland Partnership) whenever possible and that other
larger local councils be approached to see if joint training could be developed.
RESOLVED: Members supported the suggested approach and agreed that each training event should be evaluated against the following criteria:
Learning achieved
Networking opportunities with other authorities
The development of shared objectives
Residents Panel.
The Parish Clerk reported on the key points arising from the. Residents Panel and the direction given in relation to the budget for 2019/20.
Agenda – Part 2. Members, in consideration of Standing Order 46a and because of their special and confidential nature, decided the following items should be considered after the exclusion of press and public.
C051/18 C052/18
Consideration of any matters referred from Agenda Part 1.
None to be considered.
GRANTS. No requests for grants have been received.
There being no further business the meeting closed at 20.45
Chairman Date
Transactions October to December
2018
Expenditure
Transaction Detail
Date Paid
Amount
Payee Name
Stakeford & Bomarsund
Room hire
03/10/2018
175.00
Welfare
Tyne Valley Woodlands
Hedge maintenance
04/10/2018
3,000.00
Consulta
Photocopying
04/10/2018
62.76
United Carlton Office Systems
Stationery/office goods
04/10/2018
36.68
Coastline
West Sleekburn Village Hall
04/10/2018
2,400.00
Greenacre Electrical Services
West Sleekburn Village Hall final account
05/10/2018
11,284.50
G & B Civil Engineering
Youth/community sports /mobile court
05/10/2018
1,583.50
PFC
Staff training
08/10/2018
496.13
PC/RFO
Allotment water
09/10/2018
498.46
Northumbrian Water
Telephone/broadband
09/10/2018
78.92
British Telecom
IT/Functional Support
10/10/2018
393.75
Members
IT/telecoms
10/10/2018
20.99
PC/RFO
Older persons Activities
10/10/2018
100.00
Heather Dixon Fitness Instruct
Response services
10/10/2018
117.38
Royal Mail
Small Grant Scheme
11/10/2018
300.00
Blyth Star Enteprises
CPD (Clerk/Deputy Clerk)
11/10/2018
360.00
Soc of Local Council Clerks
Stakeford & Bomarsund
Rent of offices
15/10/2018
3,391.50
Welfare
Research/reference
16/10/2018
108.79
Soc of Local Council Clerks
External Audit fees
16/10/2018
1,200.00
PKF Littlejohn LLC
Room hire
17/10/2018
390.00
Choppington Primary School
Playground repairs
17/10/2018
300.00
J Smith & Sons
Subscriptions
23/10/2018
308.00
Soc of Local Council Clerks
Stakeford & Bomarsund
Grant for hire of room
23/10/2018
100.00
Welfare
Northumberland County
Payroll
23/10/2018
25,665.20
Council
DB Computer Support
IT support
23/10/2018
80.00
Services
Subscriptions
26/10/2018
258.00
Soc of Local Council Clerks
Wreaths
31/10/2018
306.00
Royal British Legion
Website hosting
01/11/2018
24.00
Energy 365
Gustharts inv 102537 reimburse
06/11/2018
1,504.64
PC/RFO
Stakeford & Bomarsund
Room hire
06/11/2018
325.00
Welfare
CPD PC/DPC
06/11/2018
1,116.00
Soc of Local Council Clerks
Older persons Activities
06/11/2018
125.00
Heather Dixon Fitness Instruct
Youth/community sports /mobile court
06/11/2018
1,583.50
PFC
Holiday youth activities
06/11/2018
407.40
Bad Apples NE
Reimburse licences
07/11/2018
100.30
coo
Reimburse youth supplies
07/11/2018
60.88
coo
Photocopying
07/11/2018
33.95
United Carlton Office Systems
Telephone/broadband
08/11/2018
84.99
British Telecom
IT/Functional Support
10/11/2018
393.75
Members
IT/telecom
10/11/2018
20.99
PC/RFO
Youth services at holy family
12/11/2018
240.00
Andy Allman
NALC finance training
13/11/2018
20.00
DPC
Fabrication of angle brackets
13/11/2018
456.00
Morpeth Welding Ltd Northumberland County
Payroll
13/11/2018
13,705.66
Council
Insurance
15/11/2018
2,034.34
Came & Company
Specialist sports surface maintenance
15/11/2018
1,770.00
Turfcare Specialists Ltd
Travel Expenses
16/11/2018
250.20
PC/RFO
Grass topping
19/11/2018
480.00
M & D Burkinshaw
Newsletter
19/11/2018
815.00
Potts Print Ltd
Fit plaques to stones
19/11/2018
411.60
D W Sutton
Photocopying
20/11/2018
15.83
Total Business Group
WSinsurance
20/11/2018
925.86
Came & Company
Travel expenses
21/11/2018
59.40
FAO
Grant Hall hire for MIND
22/11/2018
Stakeford & Bomarsund
60.00
Welfare
Grant community events MIND
22/11/2018
375.00
MIND Active
Training members reimburse
23/11/2018
305.00
PC/RFO
Training staff reimburse
23/11/2018
152.50
PC/RFO
Allotment materials
26/11/2018
1,000.00
Castle Scaffold (Northern) Ltd
Allotment materials
26/11/2018
200.00
Castle Scaffold (Northern) Ltd
Photocopying
27/11/2018
113.64
United Carlton Office Systems
Older persons Activities
28/11/2018
100.00
Heather Dixon Fitness Instruct
Photocopying
28/11/2018
10.13
Total Business Group
local council admin book
30/11/2018
108.79
Soc of Local Council Clerks
Christmas trees
05/12/2018
921.60
Plantscape Ltd
Pear Technology Services
PT Mapper tech support
05/12/2018
270.00
Limit
Repairs
05/12/2018
567.18
Queensbury Shelters
West Sleekburn Village Hall
05/12/2018
60.50
British Gas
Choppington Parochial
Youth Club room hire
05/12/2018
720.00
Church
Youth/community sports /mobile court
06/12/2018
1,583.50
PFC
Youth club coach hire
06/12/2018
185.00
Gardiners NMC Ltd
IT/Functional Support
10/12/2018
393.75
Members
IT/telecoms
10/12/2018
20.99
PC/RFO
Telephone/broadband
10/12/2018
93.78
British Telecom
IT equipment purchase – reimburse
11/12/2018
3,562.93
PC/RFO
Stakeford & Bomarsund
Room hire for parish meetings
11/12/2018
315.00
Welfare
Alarm activations
12/12/2018
150.00
Delta One Security Services Lt
Travel expenses staff
18/12/2018
52.20
FAO
Travel expenses cllr
18/12/2018
59.00
Members
Printing
18/12/2018
380.40
Potts Print Ltd
West Sleekburn Village Hall
18/12/2018
44.42
Northumbrian Water
West Sleekburn Village Hall
18/12/2018
230.00
Firepoint Services Ltd
GI Page Authorised signature
Leaflet delivery
18/12/2018
360.00
Thruyordoor
Equipment service and maintenance
18/12/2018
3,250.12
Greenlay Ltd
Youth activities holiday play
19/12/2018
302.80
Bad Apples NE
Office construction works
19/12/2018
23,314.26
G & B Civil Engineering
Bank charges & handling charge
31/12/2018
32.85
bank
Total
119,275.19
Income
investment interest
51.86
Refund of shared expense
249.00
Refund of memorial seat and plaque
602.90
Youth club return of grant
2,998.53
investment interest
63.38
refund memorial wreaths
51.00
investment interest
59.55
refund VAT
18,867.98
Total
22,944.20
71Page Authorised signature