Minutes of Staffing and Policy Committee 19 February 2025

Agenda, Part 1

  1. To accept apologies for absence. and to remind members that any Member not attending a meeting of the Council for six consecutive months will be deemed to be no longer a member of the Parish Council.
  2. Members will identify any declarations of disclosable pecuniary and other  registerable interest(s). Members are requested to read the note below.
  1. Public Questions (Please read the note below)
  2. To receive and approve the minutes of the previous meeting of 30 October 2024
  1. Recruitment of Operations Manager. (members may consider that it is appropriate for this item to be referred to Agenda Part 2) This item is included in anticipation of the panel appointing on 14th of February.

The Committee will receive a report from the Chairman of the interview panel regarding the outcome of the interviews on the 14th February 2025, with recommendation of terms of

appointment for approval.

Agenda – Part 2.  Members will be asked to consider if there are matters that in consideration of Standing Order 3a and because of their special and confidential nature, require the exclusion of press and public.

  1. Any matter referred from part 1 of the agenda.

Notes to be read in connection with Agenda Items 2 and 3

 

Note for the Public – The meeting will commence with a public session at which any resident of the Parish may raise topics for discussion.  The length of the public session, normally fifteen minutes, is at the discretion of the Chairman.  Any resident may speak once on a subject and they are requested to avoid duplication as far as possible when speaking on a subject.  Councillors are not allowed to participate, other than by asking direct questions, It is not the Council’s custom to respond during the public session.  Where appropriate the Chairman will inform the resident of the action to be taken, that is, passed to a Committee; go on the next agenda; or the points will be taken into consideration if already on the agenda.  The size of the meeting room limits the number who can attend.  Members of the public unable to attend, can email or telephone questions to the Parish Clerk on info@choppingtonparishcouncil.org or 01670 858664 by 4pm on the day before the meeting, which will be read out during the public session.

 

Note re Declarations of interest – Members are required to disclose personal and prejudicial interests relating to any matters to be considered at the meeting.  The disclosure must include the nature of the interest.   An interest must also be disclosed in the meeting if it only becomes apparent to the member during the meeting.

 

If a member who has declared a personal interest then considers the interest to be prejudicial he/she shall declare that, and, after making any representations, answering questions or giving evidence relating to the business, the member shall withdraw from the room for the remainder of the item to which the interest relates.

Angela Brindley

Parish Clerk

12 February 2025

 

MINUTES OF A MEETING OF CHOPPINGTON PARISH COUNCIL STAFFING AND POLICY COMMITTEE HELD ON WEDNESDAY 19 FEBRUARY 2025 IN THE PARISH COUNCIL OFFICES

THOSE ATTENDING:

Cllr H Allsopp

Cllr K Burn

Cllr J Rowell

Cllr P Vaughan (Chairman)

IN ATTENDANCE:

Ms A Brindley Parish Clerk, Mr D Nicholson DPC

 

AGENDA PART 1

S&P023/24   1.         APOLOGIES FOR ABSENCE.

The following apologies were received:  Cllr A Iley (illness), Cllr L Watson (work commitments) which were agreed as acceptable reasons for absence

 

S&P024/24   2.         MEMBERS DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER REGISTERABLE INTEREST(S).

No declarations.

S&P025/24   3.         PUBLIC QUESTIONS.

The Parish Clerk reported no questions had been submitted.

S&P026/24    4.         TO RECEIVE AND APPROVE THE MINUTES OF THE  30 OCTOBER 2024

Members agreed the minutes

S&P027/24   5.         MATTERS ARISING

                                    No matters arising

S&P028/24   6.         RECRUITMENT OF OPERATIONS MANAGER

RESOLVED: Members considered that in view of the confidential nature of the business to be transacted, this should be considered in Agenda Part 2

 AGENDA – PART 2.

Members considered that in respect of Standing Order 3d and in view of the special and confidential nature of the business to be transacted, that it was advisable in the public interest that the press and public be excluded and asked to withdraw.

Items referred from part 1 for consideration

S&P029/24    9.        RECRUITMENT OF OPERATIONS MANAGER

The Chairman of the Interview Working Group outlined the process used to select candidates for the final interview and the approach taken to identify the successful candidate as per the Council’s Recruitment Policy.

RESOLVED:

  1. Members confirmed the appointment and approved starting pay point, terms and conditions.
  2. Approval of an addendum to the contract of employment detailing developmental milestones.
  3. Delegated the Parish Clerk in consultation with Chairman and Vice Chairman to finalise start date and job release conditions.

Chairman …………………………………             Dated …………………………………