MINUTES OF THE ANNUAL MEETING OF CHOPPINGTON PARISH COUNCIL HELD ON TUESDAY 14 MAY 2019 AT STAKEFORD AND BOMARSUND SPORT AND SOCIAL WELFARE CENTRE
MEMBERS PRESENT:
Cllr H Allsopp
Cllr E A Barrell (Chair)
Cllr K Grimes
Cllr G Huntley
Cllr J Foster
Cllr J Rowell
Cllr L Watson
IN ATTENDANCE:
Ms A Brindley Deputy Parish Clerk.
In the absence of the Chairman, the Vice-Chairman chaired the meeting
C001/19. 1. ELECTION OF A CHAIRMAN FOR THE ENSUING YEAR
The Deputy Parish Clerk reported that nominations had been received for the position of Chairman and that all nominations were for Councillor P Vaughan. As the sole nominee Cllr P Vaughan was duly elected to serve as Chairman for Council year 2019/20.
C002/19. 2. TO RECEIVE THE CHAIRMAN’S DECLARATION OF
ACCEPTANCE OF OFFICE
Cllr P Vaughan was not at the meeting and would sign the declaration of acceptance at the earliest opportunity
C003/19. 3. THOSE ATTENDING AND APOLOGIES FOR ABSENCE
Those members recorded above were present at the meeting.
Apologies had been received from Cllrs P Vaughan and A Iley, both on holiday
Resolved: Members accepted these as proper reasons for absence.
C004/19. 4. MEMBER’S DECLARATION OF INTEREST
None declared.
C005/19. 5. THE ELECTION OF A VICE-CHAIRMAN FOR THE ENSUING YEAR
The Deputy Parish Clerk advised members that nominations had been received for the position of Vice Chairman. Those nominations were for Councillor E A Barrell, who was duly elected to serve as Vice Chairman for council year 2019/20.
C006/19. 6. TO APPOINT REPRESENTATIVES TO OUTSIDE BODIES
Members agreed the appointment of Cllr E A Barrell the Vice Chairman of the Council to the executive of the Northumberland Association of Local Council, with the Chair Cllr P Vaughan as a reserve. Cllr Vaughan was confirmed as the representative to the NCC’s Town and Parish Liaison Group with the Vice Chairman acting as substitute. The Parish Clerk was appointed as the Parish Council’s representative to the National Association of Councillors and Councillor G Huntley was appointed as the Parish Council’s link member for the Choppington Disability Group. The Parish Council has previously appointed Cllr H Allsopp, Cllr K Grimes and Cllr J Rowell as Parish Council nominated trustees to West Sleekburn Community Trust. These appointments will be renewed at the 2020 annual meeting. It was proposed that West Sleekburn Community Trust should consider moving their AGM to after the Parish Council AGM.
RESOLVED:
- Members agreed to request West Sleekburn Community Trust to ask that their AGM be timed to follow the Parish Council’s Annual Meeting.
- Members agreed to continue the practice of representation to other bodies being made by the Parish Council or appropriate Committee throughout the year as required and delegated authority to the Parish Clerk, in consultation with the Chairman and Vice Chairman, to arrange Parish Council representation to other bodies outside of the meetings cycle.
C007/19. 7. TO APPOINT COMMITTEES AND SUB-COMMITTEES
The Parish Council and agreed the following committee memberships:
Allotment Committee
Membership
Cllr H Allsopp
Cllr E A Barrell
Cllr J Foster
Cllr K Grimes
Cllr G Huntley
Cllr J Rowell
Cllr P Vaughan
Cllr L Watson
Community and Environment Committee
Membership
Cllr H Allsopp
Cllr E A Barrell
Cllr J Foster
Cllr K Grimes
Cllr G Huntley
Cllr A Iley
Cllr J Rowell
Cllr P Vaughan
Cllr L Watson
Finance Committee
Membership
Cllr H Allsopp
Cllr E A Barrell
Cllr J Foster
Cllr K Grimes
Cllr G Huntley
Cllr A Iley
Cllr J Rowell
Cllr P Vaughan
Cllr L Watson
Planning Committee
Membership
Cllr H Allsopp
Cllr E A Barrell
Cllr K Grimes
Cllr G Huntley
Cllr A Iley
Cllr J Rowell
Cllr P Vaughan
Cllr L Watson
It was agreed that to avoid potential conflict of interests Cllr J Foster would not serve as a member of the planning committee.
Staffing and Policy Development Committee
Membership
Cllr H Allsopp
Cllr E A Barrell
Cllr J Foster
Cllr K Grimes
Cllr G Huntley
Cllr A Iley
Cllr J Rowell
Cllr P Vaughan
Cllr L Watson
C008/19. 8. Cycle of Meetings
Members received a draft schedule of meetings and were requested to contact the Deputy Parish Clerk if there were any conflicts with dates or times of meetings as soon as possible.
C009/19. 9. Investment Strategy 2019/20
The Responsible Financial Officer presented the Investment Strategy for 2019/20.
Resolved: Members agreed delegation to the Proper Officer and Responsible Finance Officer the investment of funds to a maximum limit of £220,000 in the year 2019/20.
On conclusion of this item the meeting closed at 19.40
Signed by the Chairman: Dated: