Minutes of the Community Development and Environment Committee 7 February 2024 (draft)

MINUTES OF A MEETING OF CHOPPINGTON PARISH COUNCIL COMMUNITY DEVELOPMENT AND ENVIRONMENT COMMITTEE HELD ON 7 FEBRUARY 2024

Members present:

Cllr H Allsopp

Cllr K Burn

Cllr J Foster

Cllr G Huntley (Chairman)

Cllr A Iley

Cllr J Rowell

Cllr P S Vaughan

Cllr L Watson

In attendance:

Ms A Brindley Parish Clerk/Responsible Finance Officer, David Nicholson DPC, David Iley FAO.

CD&E 030/23      1. APOLOGIES FOR ABSENCE 

None received

CD&E 031/23      2. MEMBERS’ DECLARATION OF DISCLOSABLE  PECUNIARY AND OTHER REGISTERABLE INTEREST(S).

None were received

CD&E 032/23      3.  PUBLIC QUESTIONS.

The Parish Clerk reported no questions had been notified.

CD&E 033/23     4.   TO RECEIVE AND AGREE AS A TRUE RECORD THE MINUTES OF THE MEETING HELD ON 1 NOVEMBER 2023

The minutes were received and accepted as a true record of the meeting.

CD&E 034/23     5.   TO CONSIDER MATTERS ARISING FROM THOSE MINUTES NOT  ALREADY ON THE AGENDA.
Re CD&E 029/23 8.i Members were advised that Groundworks had started the process of rectifying the snagging issues and that part of the board walk had been taped off.

CD&E 029/23 8.vi The next meeting of SE Northumberland Parish and Town Forum had taken place and attended by Cllr Vaughan and the DPC.

RESOLVED: To appoint a representative to accompany an officer to these meetings at the next meeting of the Parish Council.

CD&E 028/23  The Chairman and Vice Chairman are to meet by the end of the month to progress this matter

CD&E 035/23   6.  TO RECEIVE A VERBAL UPDATE FROM THE PARISH CLERK ON CURRENT ISSUES INCLUDING:
i.              Public Seating.  The Parish Council purchased the metal ends of seats from the closing stock of the Northumberland Mental Health workshops.  The DPC has sourced a company to make them up and the Parish Clerk asked for members approval to have a sample number made up.

RESOLVED:  Sample number of seats to be completed by joiner.

ii.            Litter bins.  The intention is to start the installation of metal litter bins in the next month should weather allow.

iii.           Cleaswell Park. The initial meeting of the ‘Friends of Cleaswell Park’ took place this week.  Project manager Rob Delap attended and gave a progress report on the scheme.  The tender for the hard surfacing will be back by 1st April with work starting around the 3rd week in April.  A local woodland contractor is today Wednesday 7th February cutting back the trees in the wooded area.  The timeline has the play equipment installed by the school summer holidays. Flooding is a consideration and Rob is factoring cleanable surfacing into his specifications.  He and the Parish Council are in communication with the Highways Manager regarding the prevention of flooding from field water sweeping over the Sheepwash Bridge into the park, and there is a course of action identified for NCC.   Once the park is refurbished it is hoped that more activities can be arranged by the ’Friends’.  Members thanked Rob Delap for his contribution to the Friends meeting, and thanked everyone who attended the Friends meeting for their interest.

Councillors expressed concern with the lack of communication regarding the progress of the playzone.  This is being project managed by NCC but are reliant on the timescale of the Football Foundation which makes it difficult for all parties.

RESOLVED: Officers to maintain contact with NCC regarding Playzone progress, and Highways actions re flooding.

iv.           Bus Shelters. The bus shelter opposite the Half Moon was vandalised over the Christmas period, smashing the glass panes, and damaging the roof.  The side panes have been replaced with metal panels from our stores, but the roof has had to be ordered in.  The Parish Clerk explained the shipping costs are more expensive than the cost of the roof, so to make the shipping more cost effective, the Parish Clerk asked for approval to increase the order to include extra panels.  The quotation for the roof included the installation cost which can be completed as part of another contract in a neighbouring area around mid-March.  The Parish Council has a contractor for bus shelter repairs, but members considered that for the roof in this particular position it would be prudent to have the suppliers fit it.

RESOLVED: That the bus shelter roof and additional metal panels are purchased, and that GW Shelters install the roof.

The Parish Clerk was thanked for a comprehensive and informative report.

Agenda, Part 2.
Members resolved that in consideration of standing order 3 and because of their special and confidential nature, the following items require discussion in the absence of press and public.

No items for consideration

There being no further matters requiring consideration the meeting concluded at 7.20pm

 

Chairman………………………………………………………..Dated……………………