Minutes of Staffing and Policy Committee 30th October 2024

Choppington Parish Council

Staffing and Policy Development

30 October 2024

At Stakeford and Bomarsund Welfare Centre NE62 5UD

Agenda, Part 1

  1. To accept apologies for absence. and to remind members that any Member not attending a meeting of the Council for six consecutive months will be deemed to be no longer a member of the Parish Council.
  2. Members will identify any declarations of disclosable pecuniary and other registrable interest(s).
  3. To receive and approve the minutes of the previous meeting of 12 June 2024
  4. Annual Performance Review of Parish Clerk. The Chairman and Vice Chairman will report to members the results of the Parish Clerk’s annual appraisals.  Members consider the implementation of any recommendations or action.  Members will be asked to consider this item as confidential and under Standing Order 3a move it to Agenda Part 2
  5. Annual Performance Review of Staff The Parish Clerk will report to members the results of staff annual appraisals.  Members will consider the implementation of any recommendations or actions. Members will be asked to consider this item as confidential and under Standing Order 3a move it to Agenda Part 2
  6. Staffing Considerations 2025. Members will be asked to consider this item as confidential and under Standing Order 3a move it to Agenda Part 2

Agenda – Part 2.  Members will be asked to consider if there are matters that in consideration of Standing Order 3a and because of their special and confidential nature, require the exclusion of press and public.

  1. Any matter referred from part 1 of the agenda.

Notes to be read in connection with Agenda Items 2 and 3

 Note for the Public – The meeting will commence with a public session at which any resident of the Parish may raise topics for discussion.  The length of the public session, normally fifteen minutes, is at the discretion of the Chairman.  Any resident may speak once on a subject and they are requested to avoid duplication as far as possible when speaking on a subject.  Councillors are not allowed to participate, other than by asking direct questions, It is not the Council’s custom to respond during the public session.  Where appropriate the Chairman will inform the resident of the action to be taken, that is, passed to a Committee; go on the next agenda; or the points will be taken into consideration if already on the agenda.  The size of the meeting room limits the number who can attend.  Members of the public unable to attend, can email or telephone questions to the Parish Clerk on info@choppingtonparishcouncil.org or 01670 858664 by 4pm on the day before the meeting, which will be read out during the public session.

 Note re Declarations of interest –Members should consider the categories of interest, identified in the Code of Conduct for Members to determine whether they have an interest in any agenda item and any action they should take. Members should declare the nature of the interest at the earliest opportunity,y and the agenda item it relates to. Please note that ultimately it is Members’ responsibility to identify any interests and update their register of interests form as required by the Code.

Angela Brindley

Parish Clerk

21 October 2024

 

MINUTES OF A MEETING OF CHOPPINGTON PARISH COUNCIL STAFFING AND POLICY COMMITTEE HELD ON WEDNESDAY 30 OCTOBER 2024 IN THE PARISH COUNCIL OFFICES (draft)

THOSE ATTENDING:

Cllr H Allsopp

Cllr K Burn

Cllr G Huntley

Cllr J Rowell

Cllr P Vaughan (Chairman)

Cllr L Watson

IN ATTENDANCE:

Ms A Brindley Parish Clerk, Mr D Nicholson DPC

 

AGENDA PART 1

S&P012/24   1.         APOLOGIES FOR ABSENCE.

The following apologies were received:  Cllr J Foster (illness), Cllr A Iley (declaration of interest) which were agreed as acceptable reasons for absence

S&P013/24   2.         MEMBERS DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER REGISTERABLE INTEREST(S).

No declarations.

S&P014/24   3.         PUBLIC QUESTIONS.

The Parish Clerk reported no questions have been submitted.

S&P015/24    4.         TO RECEIVE AND APPROVE THE MINUTES OF THE 12th June 2024

Members agreed the minutes

S&P016/24   5.         MATTERS ARISING   

No matters arising

S&P017/24   6.         ANNUAL PERFORMANCE REVIEW OF THE PARISH CLERK

Resolved: Members considered that in view of the confidential nature of the business to be transacted, this should be considered in Agenda Part 2

 S&P018/24    7.        ANNUAL PERFORMANCE REVIEW OF STAFF

Resolved: Members considered that in view of the confidential nature of the business to be transacted, this should be considered in Agenda Part 2

S&P019/24     8.       STAFFING CONSIDERATIONS 2025

Resolved: Members considered that in view of the confidential nature of the business to be transacted, this should be considered in Agenda Part 2

AGENDA – PART 2.

Members considered that in respect of Standing Order 3a and in view of the special and confidential nature of the business to be transacted, that it was advisable in the public interest that the press and public be excluded and asked to withdraw.

Items referred from part 1 for consideration

The Parish Clerk left the meeting

 S&P020/24    9.        ANNUAL PERFORMANCE REVIEW OF THE PARISH CLERK

 The Chairman reported that he and the Vice Chairman had completed the annual performance review with the Parish Clerk

Resolved:  Members accepted the report and recommendations

The Parish Clerk returned to the meeting

 S&P021/24    10.      ANNUAL PERFORMANCE REVIEW OF STAFF

The Parish Clerk reported that the annual performance reviews have been completed. It was recommended that one staff member move one incremental point to top of scale and once professional qualifications were obtained move into the next pay band.

Resolved:  Members accepted the report and recommendations

S&P022/24    11.      STAFFING CONSIDERATIONS 2025

The meeting discussed staffing issues, including the succession plan for the Clerks retirement.

Resolved: 

  • The Parish Clerk, in conjunction with a staffing working group, be delegated to recruit for a new managerial position, with the objective of future progression to the role of Parish Clerk. Members wishing to be included in the working group are to contact the Parish Clerk directly.
  • The process to be initiated with a job advert for release no later than end of December 2024.

Meeting closed at 11am