MINUTES OF A MEETING OF CHOPPINGTON PARISH COUNCIL FINANCE COMMITTEE HELD ON WEDNESDAY 19 MARCH IN THE PARISH COUNCIL OFFICES
THOSE ATTENDING:
Cllr K Burn
Cllr G Huntley
Cllr J Rowell (Chair)
Cllr P S Vaughan
IN ATTENDANCE:
Mrs A Brindley Parish Clerk/Responsible Finance Officer, Mr DL Nicholson DPC, Mr D Iley FO
AGENDA PART 1
F025/24 1. APOLOGIES FOR ABSENCE.
he following apologies were received: Cllr H Allsopp (illness), Cllr L Watson (prior commitment). The meeting agreed that these were proper reasons for absence.
F026/24 2. MEMBERS DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER REGISTERABLE INTEREST(S).
Cllrs G Huntley and P S Vaughan are appointed as Trustees to strategic partners and if there became a prejudicial interest in discussing item 6, they would withdraw from the meeting.
F027/24 3. PUBLIC QUESTIONS.
There were no questions from the public
F028/24 4. TO RECEIVE AND AGREE AS A TRUE RECORD THE MINUTES OF THE MEETING HELD ON 25th SEPTEMBER 2024
The minutes were agreed, and the Chairman was approved to sign them as correct
F029/24 5. MATTERS ARISING
No matters arising
FO30/24 6. PERFORMANCE TO THE END OF THE FINANCIAL PERIOD
The PC/RFO presented an updated Budget Report to end of February with explanations for exceptional variances. Members noted that at the Parish Council meeting of the 12 March, a Finance working group was approved to meet with the Trustees’ representative of Stakeford and Bomarsund Welfare to review finances.
RESOLVED:
Members noted the budget exceptions.
Parish Clerk to circulate invitation to members of finance committee to join working group
FO31/24 7. EARMARKED BALANCES MARCH 2025
The PC/RFO presented an updated earmarked balances report reviewing the movement from earmarked balances during the year.
RESOLVED: Members noted the information
AGENDA – PART 2.
Members considered under Standing Order 3, that in view of the special and confidential nature of the business to be transacted, it was advisable in the public interest that the press and public be excluded and asked to withdraw.
There being no further business the meeting ended 10.15am
Signed by the Chairman: ……………………………………………. Date: …………………..
Agenda item 6
Financial Report to end of February 19 March 2025
| Income and Expenditure by Budget April – February 2025 Draft | |||||||||
| Income | |||||||||
| Budget | Actual | Variance | % remaining | ||||||
| Precept | 448,966 | 448,966 | 0 | 0.0% | |||||
| Partnership | 4,430 | 9,254 | -4,824 | -108.9% | 2 | ||||
| interest | 5,000 | 14,849 | -9,849 | -197.0% | |||||
| Neighbourhood plan | 6,000 | 0 | 6,000 | 100.0% | |||||
| misc incom | 11,667 | 195 | -11,472 | 98.3% | |||||
| Total | 476,063 | 473,264 | -20,145 | ||||||
| Expenditure | |||||||||
| Staffing costs | 187,657 | 128,419 | 59,238 | 31.6% | |||||
| Office Costs | 18,760 | 19,049 | -289 | -1.5% | 1 | ||||
| Members Costs | 8,640 | 5,507 | 3,133 | 36.3% | 3 | ||||
| Fees And Charges | 19,183 | 12,695 | 6,488 | 33.8% | |||||
| Contingencies/mis exp | 17,500 | 15,512 | 1,988 | 11.4% | |||||
| Contracts | 4,600 | 4,380 | 220 | 4.8% | |||||
| Local Service Delivery | 89,500 | 53,024 | 36,476 | 40.8% | 6 | ||||
| Allotment Expenses | 2,000 | 805 | 1,195 | 59.8% | |||||
| Community Services | 8,143 | 1,567 | 6,576 | 80.8% | 4 | ||||
| Grants and donations | 8,000 | 550 | 7,450 | 93.1% | 5 | ||||
| Sport in the community | 20,860 | 18,024 | 2,836 | 13.6% | |||||
| Youth Provision | 13,764 | 6,312 | 7,452 | 54.1% | |||||
| Total | |||||||||
| Earmarked projects | 77,456 | 68,465 | 8,991 | ||||||
| transfer from Reserves | |||||||||
| 476,063 | 334,309 | 141,754 | |||||||
| Notes | |||||||||
| 1 | Includes 2 annual subscriptions, Zoom and Canva, monthly subs for google email | ||||||||
| 2 | ringfenced £1000 barbour grant towards Cleaswell Park | ||||||||
| MLIS Cllr Foster £2000 bollards at Osier Court ringfenced | |||||||||
| MLIS Cllr Murphy £2000 clearing land Morpeth Road ringfenced | |||||||||
| 3 | Reduced communication expenses | ||||||||
| 4 | includes budget for Parish News £2050 | ||||||||
| include budget £2000 warm hub development | |||||||||
| 5 | budget includes £6000 for neighbourhood plan | ||||||||
| 6 | final quarter due £17675 | ||||||||
Agenda item 7
Earmarked balances 19 March 2025
| EMB | |||||||||
| Budget | Actual | est March | est YE | Variance | |||||
| 501 | EMB | 77456 | 68465 | 77940 | 146405 | -68949 | 1-3 | ||
| 1 | Cleaswell | 31450 | CPC contribution remaining | ||||||
| 1000 | Barbour grant | ||||||||
| 20000 | Lottery grant | ||||||||
| 2 | highways projects | ||||||||
| 1800 | bollards | ||||||||
| £6,643 | E Terrace | ||||||||
| £9,000 | Verge hardening | 2024/5 | |||||||
| 3 | Lighting | £8,047 | |||||||
| £77,940 | |||||||||
| Earmarked funds | 2024/5 | Feb-25 | committed | remaining | |||||
| 2024/5 | |||||||||
| Repairs and replacement | 136353 | 68465 | 8047 | 59841 | |||||
| 1 | Parks improvement | 120000 | 8550 | 52450 | 59000 | ||||
| 2 | Local improvement | 35000 | 0 | 17443 | 17557 | ||||
| Interactive signs | 10500 | 10500 | 0 | 0 | |||||
| General reserves | 216697 | ||||||||